Auto-emails are a useful tool that will send notifications to your registered email's inbox when a particular event occurs in the mCE platform. This allows you to keep track of your student and account information without having to constantly log in and out of mCE.
Determine which auto-email(s) you would like to be sent to your registered email.
Approve/Deny Student Checklist
Receive an email when another Coordinator in your program(s) approves or declines a student's edits.
Contract Expiry
Receive an e-mail when a contract with an affiliated Hospital is about to expire. Warnings come 90 days, 60 days, and 30 days before expiration date.
Delete Rotation
Receive an e-mail when a Rotation that was approved has been canceled.
Delete Rotation Student
Receive an e-mail when a student is removed from a Rotation.
Edit Rotation
Receive an e-mail when a Hospital has edited a Rotation they already approved.
myClinicalExchange News Letter
Receive the mCE team's Monthly News Letter emails. These include our monthly Workshop schedule, general updates to the site, and updates for Hospitals that do not affect compliance.
myClinicalExchange Tip of the Week
Receive the mCE team's Tip of the Week emails, which provides helpful tidbits and general updates to the site every week.
New Rotation
Receive an e-mail when a Hospital approves your Request.
Outstanding Draft Requests
Recieve an email when your request is still in draft mode.
Pending Rotation Student Association
If you have not scheduled a student or students to open spots in an approved rotation, mCE will send you a warning 2 weeks, 1 week, and the day before the rotation starts.
Pending Assessment
Receive an email when an instructor has not completed their assessment(s) in mCE. An initial email is sent the last day of the Rotation, and a second will be sent if they have still not completed the assessment 1 week after the Rotation ends.
Pending Survey
Receive an e-mail when a Student has not completed their survey(s) in mCE. An initial email is sent the last day of the Rotation, and a second will be sent if they have still not completed the assessment 1 week after the Rotation ends.
Rotation In Compliance
Receive an e-mail when a student meets compliance and is ready for their Rotation to start.
Rotation Non-Compliance
Receive an e-mail 4 weeks, 2 weeks, the day before, and the day of a Rotation's start if a Students is not in compliance for the Rotation. A Hospital may change the timing of the “non-compliance” warning based on their own policies.
Rotation Start Roster
Receive a roster of the students who start their Rotations the next day. You may want to ask Hospital Preceptors and Admins to turn this setting on so that you don't have to e-mail that information to them yourself.
Student Registration Renewal Notification
This item will tell you when your student pays or renews payment for their mCE account.
Student Account Expiry
Receive an email when a student’s account is about to expire. The notice comes 30 days and the day before their account expires.
Student Checklist Submit for Approval
Receive an e-mail whenever a student submits their checklist to you for approval (if your school allows for student edits).
Student Complaince Expiry
Receive an e-mail 30 days before and the day when a student's compliance item is expiring. This e-mail will come regardless of if the student is on Rotation.
Once you have determined which auto-email(s) you want to receive, select the associated checkbox(es) in the "Notify Me?" column.
When you've checked off each auto-email you want to receive, click the yellow Save my email preference setting button. The site will save your changes, and you will be taken back to the top of the Account Settings page.
