Requesting Slots
This section of the help file details the required steps for requesting slots at your Hospital(s).
To begin the process of requesting slots, first click on the yellow Request New Slots button in the upper-right corner of the homepage.
A pop-up window like the one below will prompt you to select the Organization and Organization Program you want to request slots for
Select an Organization from the dropdown, then the program. Available programs are determined by the Organization in question.
Once you've selected your Organization and Program, click the yellow Continue button.
You will be redirected to a page similar to the one below. You may set additional criteria, or leave the area in its default state. When you're ready, click the yellow Search button to display published slots that meet your set criteria.
Note: The mCE team strongly suggests that you do not fill out all the parameters. If there is an incorrect parameter set, the results page may be blank due to none of the potential results being a match for your search criteria.
Your search results will appear to the right of the criteria section. The various columns will display basic information about the slot in question.
Note: The "# of Openings" column shows the maximum number of students the Hospital can take for the slot, whereas "# of Students" is an interactive column where you can increase/decrease the students you want to assign to the slot.
Once you've located the slots you want to request, check off the associated box on the far-left. You may select as many or as few slots as you desire, as long as they are on the same page.
Note: By default, slots are not assigned to a specific rotation. This means you can request slots for multiple different rotations simultaneously (See the Red and Green markers above).
Note: If you have access to two or more Student Programs or Cohorts, be sure to only select slots for one Program/Cohort at a time. Refer to Step 5 for more information.
Once you have selected all the slots you want, scroll to the very bottom of the page and click the yellow Submit Request button.
Once you have clicked Submit Request, another pop-up window will appear over the screen.
Select the Student Program and Cohort of the students you want to assign against these slots. All slots you are requesting will be affiliated to this program and cohort, and you will only be able to schedule students within the specified program/cohort once the slots are approved.
Once you've selected your Student Program and Cohort, select OK to finalize the request.
Once you click OK, the below message will appear to confirm your request submission, and you will be redirected to your homepage.
While on the homepage, you can open your Search Parameters and change the view to "Pending Approval Slots" to view the slots you have requested. Each will now have a unique Slot ID associated to them, which you can use to quickly find that slot.
